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Insights from ConocoPhillips Canada

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Recently we had the opportunity to chat with one of our myQuorum Land customers, Lynn Martin, Supervisor of Land Systems at ConocoPhillips Canada, about how they’re adapting to this new normal and why they chose Quorum for managing their land requirements. Lynn has worked with ConocoPhillips’ land team for over 17 years and has a wealth of knowledge with systems, processes, and industry regulations.

In this current environment of low oil prices and mandatory work-from-home, Lynn and her team have adjusted well to the new working arrangements. That’s because ConocoPhillips had the foresight to scan most of their land files into PDF documents so that their land team could access everything from their home office. People adjusted quickly to the changes and their business was able to keep operating effectively -- even hosting regular pub nights with their extended team to continue the fun, social visits they’ve always enjoyed.

We definitely know a thing or two about fun evenings with land professionals. As active supporters of both CAPL and CAPLA, our Quorum team in Calgary has developed some great relationships with various land teams. We often get comments like, “I’m seeing Quorum everywhere. How are things going with your software?”

So our Senior Product Marketing Manager, Kyle Vorndran, met with Lynn for a webinar to get the scoop on her experience so far.

Kyle Vorndran (KV): Lynn, I know you’ve been in the land space for a long time and you’re really familiar with a number of systems in the market. Why were you looking to change and why did ConocoPhillips ultimately select Quorum?

Lynn Martin (LM): We started the process by looking at what we wanted as a company and what our key requirements were:

  • We no longer wanted on premise software and were looking for a cloud-based system that could improve efficiencies across administration, lease acquisition, and related IT support.
  • We looked at what our oil and gas portfolio looked like today. Changes in the business, such as surface right court rules and multi-section horizontals, were no longer easily supported.
  • It was important for us to find a software company that was forward thinking and had a strong balance sheet, clear roadmap, and prioritized the customers’ needs.

We ultimately chose Quorum because it offered a cloud-based, vendor-hosted system that could handle both Active and Inactive assets, without creating custom code. We were also able to streamline various programs in our Land department while replacing 5 existing systems.

Partnering with Quorum enabled us to bring together the entire process from lease acquisition to reporting and obligations management in a modern and user-friendly interface. Another driving factor was Quorum’s reputation of having 84% market share in the United States.

KV: Yeah, and we’ve been partnering with your US team for over 7 years. How has the overall experience in Canada been?

LM: The implementation has been a positive experience thus far and our assigned project manager is very knowledgeable in both the business and the software. One of the key success factors was ConocoPhillips’ well-rounded team, which consisted of not only people with Land experience, but people with Finance, GIS, IT and programming backgrounds. We drew upon all these skill sets, and it was more work than we originally anticipated. We also learned early on that we couldn’t make decisions by group consensus – we narrowed down decisions in a small group before cascading out to the larger team to review. We’re definitely excited to Go Live.

KV: Once you’re live, how do you think this new technology will support your future plans?

LM: I’m really looking forward to the processes and procedures that we can update and change with an upgraded land system. We will be able to improve the way we work and make things more efficient which is super important, especially in these economic times.

KV: Given these times, what do you think will be on the horizon for land management?

LM: As with the pipeline approvals, regulations are definitely moving towards stricter guidelines for Stakeholder engagement. We used to only document when we had an agreement with someone but now we have to document so much more -- who we talk to, when we talk to them, what we talk about, etc. These things used to be jotted down in a notebook and then hopefully loaded as a remark in the Land File. Now with our new technology, we can load the information right onto our phone into myQuorum Land, while sitting in the Land owners’ home or driveway. This will save time and provide the most complete and accurate information.

This last point that Lynn made is definitely very important in the land space right now. Gone are the days where you can easily access stacks of paper and walk down the hall to follow-up on a lease approval. Accessing and managing your documents online is practically a requirement now and regulations require more data accuracy and accountability. Check out this other blog on the top 4 benefits of integrating your land system with document management.

As the market changes, the industry as a whole will be looking to create leaner, more efficient and reliable operations. Without a strong technology foundation, it will be hard to keep up and thrive in this new environment. As stated in a recent report that surveyed over 400+ IT decision makers in oil and gas and other industries:

“95% of oil and gas leaders agree that in today’s marketplace, a company that doesn’t embrace technological advances will not succeed.”

With the rapid work-from-home mandate, those businesses who didn’t adopt technology into their operations realized quickly that it was time to embrace innovation and evaluate their business model. It starts with looking at your company’s key requirements and matching that up with a trusted software partner with a proven track record and a strong financial position to weather any economic storm. Check out the recorded webinar with Lynn and see a detailed demo of myQuorum Land today.

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